€250 per event. Build it free, pay when you publish

Run Your Speakers. Publish Your Programme.

Track every speaker from first invitation to the day itself, chase the bios and slides you are still waiting on, lay the sessions out on a drag-and-drop board that catches your double-bookings, then publish the finished programme straight into the website you already have. One console, no attendee app, no per-attendee fee.

Get Started See It Running

The Problem It Solves

Most conference programmes get assembled twice.

Once in a spreadsheet and an inbox: who was invited, who said yes, who still has not sent a headshot, whose contract came back signed. Then again on the website, by hand, because nothing in that first pile is in a shape anyone can publish. So the programme becomes a PDF, and someone retypes it into the site. Then a keynote moves room and a speaker pulls out, and suddenly there are four versions of the truth and three of them are wrong, while a colleague scrolls back through an email thread to work out whether Professor Bakker ever actually confirmed.

Lineup collapses both halves into one. Speakers, sessions and sponsors live in the Event Vault console. You track them there, chase what is missing there, and publish from there, and every page carrying the widget updates. No re-export, no ticket raised with your web team, no PDF to regenerate the night before doors open.

It is the same speaker workspace and publishing engine that ships with every full Event Vault plan, sold on its own for organisers who need the programme handled and do not need an attendee app. Which also means that if you later decide you do want the app, you upgrade this same event rather than starting it again.

Part One: The Speaker Workspace

A pipeline for chasing people and a checklist for chasing their material. Both are internal. They exist so that what you publish is right.

An Eight-Stage Pipeline

Invited, Confirmed, Contract Sent, Contract Signed, Materials Received, Briefed, Attended, plus Declined. A count strip shows how many sit in each stage, and you can filter to one stage to see exactly what needs chasing this week.

The Pipeline Controls the Website

Speakers marked Invited or Declined stay hidden from your public site automatically. Set someone to Confirmed and they appear. Nothing half-agreed ever leaks onto your programme page.

Deliverables at a Glance

Headshot, bio, slides, AV requirements and recording consent, tracked per speaker. Filter any of them by Have or Missing with live counts, so chasing forty speakers takes a minute rather than an afternoon.

Slide Decks in One Place

Upload, replace and download presentation files against each speaker, with a due date and an automatic received flag. Download the lot under their original filenames when it is time to load the venue machine.

Internal Notes

Attach a private note to any speaker, something like “waiting on legal to review the rider”. Your team sees it and nobody else does.

Travel and Hospitality Too

Visa and travel documents, flights, transfers, hotels, dietary and accessibility needs, fees and key contacts, held against the speaker they belong to. Included, not an add-on.

Part Two: The Planning Board

Once you know who is coming, you have to work out where they go. Switch the Sessions page from List to Board and shape the whole programme by dragging it.

Drag to Reschedule

Each day is a column, the vertical axis is the clock, and tracks run as lanes side by side. Drag a block to move it, drag its edges to change the duration, with snapping from five minutes up to two hours.

Speaker Conflicts, Flagged

Book the same speaker into two sessions that overlap on the same day and the board flags both. You catch the double-booking while you are still building, rather than after a delegate emails to point it out.

Staged Until You Save

Changes are staged, not applied. Save the lot or discard it, so you can try three different Thursday layouts without anyone else seeing a single one of them.

Part Three: Your Programme, On Your Own Website

The first two parts are internal. This is the half your delegates see, and all three run on the same records, so nothing gets copied between systems.

When a speaker is confirmed, their bio has landed and their session is on the grid, it is already publishable. You hit publish, and the schedule, speaker and sponsor widgets on your own website update. It sits on your site, on your domain, inside your existing design.

See It Running on a Real Event

These are live widgets pulling real published data, not screenshots. Exactly what you would embed on your own site.

The full programme with search, track and tag filtering, time-slot separators and one-tap add-to-calendar for Google, Apple, Outlook, Office 365 and Yahoo.

Your speaker directory with photos, roles, rich-text bios and tag filtering. Click any speaker for the full profile and the sessions they present. Only confirmed speakers appear here.

Sponsors and exhibitors grouped by tier, with logos, links and per-row layout control so your headline partners get the space they paid for.

The widgets bring their own typography, chosen to stay readable when a programme gets dense, and take your brand colour from a single data-theme-color attribute. Layout choices like session synopses or sponsors-per-row are attributes too, not custom code.

Why Organisers Start Here

It replaces a spreadsheet, an email thread and a hand-built webpage, and it takes an afternoon.

€250 Per Event

Published price, no per-attendee charge, no quote call. One number, whether you are running twenty speakers or two hundred.

Build It Before You Buy It

Create your event, load your speakers, lay out the programme and preview the widgets without paying anything. The €250 is spent when you publish, and it covers a year from that day.

Live in an Afternoon

Import speakers and sessions by CSV or API, hit publish, paste one line of HTML into your site. No development project, no onboarding programme.

One Source of Truth

Change a room, a time, a speaker’s status or their bio in the console and republish. Every page carrying the widget updates straight away, and there is no second copy of the programme anywhere to fall out of step.

Paper and Phone, Same Data

A dedicated print layout for the delegates who still want a booklet, and a mobile-first web layout for the phone in everyone else’s hand. Both generated from the same records, so neither goes stale.

Upgrade Without Redoing It

Move to a full event plan at any time and it is the same event, not a new one. Your speakers and sessions are already in the console, so the attendee app is populated from day one.

How It Works

1. Get your speakers and sessions in. Import from a CSV, push them through the REST API, or point us at a feed you already publish. If your data is messy or lives in a system nobody wants to leave, we build the importer for you.

2. Work the pipeline. Move speakers through the stages as they respond, and use the deliverables filters to see who still owes you a headshot, a bio or a deck. Everyone stays hidden from the public site until you mark them confirmed. None of this costs anything, because you are still building.

3. Lay out the programme. Switch the Sessions page to Board view and drag sessions into place across tracks and time. The board flags any speaker booked into two overlapping sessions, and holds your changes as staged edits until you save them.

4. Publish. One click generates the public data feed and gives you the embed codes. This is the moment the €250 is spent, and it covers a year of publishing from that day.

5. Paste it in. Add the script tag once and drop a <div> where you want the programme to appear. It works on WordPress, Squarespace, Webflow, Drupal, a hand-built site, anything that lets you insert HTML.

<script type="module" src="https://event-vault.com/publishing/event-schedule.js" defer></script>

<div id="event-schedule-widget"
     data-source="https://data.event-vault.com/your-event.json"
     data-css-source="https://event-vault.com/publishing/event-widget.css"
     data-theme-color="#3B6374"></div>

The console gives you this ready to paste, including the font links the widgets use. Every other option is an attribute: show session synopses, choose a card or list layout, set how many sponsors sit per row.

6. Keep it current. Every later change is edit, publish, done. Your website team never has to touch it again.

What It Costs

Lineup Full event plans
Price €250 per event From €500 + ~€1 per attendee
Per-attendee charge None ~€1
Speaker lifecycle pipeline ✅ ✅
Deliverables & slide-deck tracking ✅ ✅
Speaker travel & hospitality ✅ ✅
Drag-and-drop planning board ✅ ✅
Speaker double-booking warnings ✅ ✅
Schedule, speaker & sponsor widgets ✅ ✅
Printable programme layout ✅ ✅
Public JSON data feed ✅ ✅
Management console ✅ ✅
Attendee app (iOS & Android) ❌ ✅
Networking, Q&A, polling, gamification ❌ ✅
Badge printing & on-site check-in ❌ ✅
Ticketing through your own Stripe ❌ ✅

For the event plans themselves, see the full pricing page. And if there is any chance you will want the app later, read on: it is the same event either way.

If You Outgrow It, You Upgrade the Same Event

The crosses in the table above are a switch, not a wall.

Lineup is not a separate product you would later have to migrate out of. It is the same console and the same event record as a full event plan, running with the attendee app switched off. That one fact is what makes it safe to start here.

So when you decide you do want the app, whether that is six weeks before doors open or the afternoon a sponsor asks whether there is one, you upgrade the event you have already built. Not a copy of it, not an export and a re-import. The same event. Your speakers and the pipeline stages they sit in, the deliverables you chased, the sessions you laid out on the board, your sponsors and their tiers, all stay exactly where they are, and the app opens fully populated on day one.

Four things follow from that:

  • There is no deadline on the decision. A published Lineup event does not expire out from under you, and the upgrade is not tied to a renewal date. Take it whenever it makes sense, months ahead or in the week of the event.
  • An upgrade only ever adds. Moving up cannot take away something you already have. The widgets on your own website carry on exactly as they are, alongside the app rather than instead of it.
  • Your website never notices. The embed points at the same event, so every page already carrying it keeps updating. Nobody has to re-paste a script tag or change a URL.
  • Your €250 is not written off. It counts toward the event plan, so you settle the difference rather than paying for the same event twice.

What changes is the plan the event sits on, its attendee allowance, and the pricing that goes with it. Everything else stays where it is. If you think you might want an app eventually, that is an argument for starting here, not against it.

Common Questions

There is considerably more to it. Alongside the embeddable widgets you get the full speaker workspace and the session planning board. The workspace covers an eight-stage pipeline from Invited through to Attended, a deliverables checklist for headshots, bios, slides, AV requirements and recording consent, slide-deck upload and download, private internal notes, and travel and hospitality details per speaker. The board lays the programme out by dragging, flags any speaker booked into two overlapping sessions, and stages your edits until you save them. All of it is internal. Nothing you record there is ever shown to attendees or on your website.

Directly. A speaker marked Invited or Declined is hidden from your public website automatically; setting them to Confirmed publishes them. That means you can build the programme openly while invitations are still out, without anything half-agreed appearing on your site. It also removes the separate step of deciding what is safe to publish, because the pipeline has already answered it.

You can create your event, load speakers and sessions, work the pipeline, chase deliverables and preview how the widgets will look without paying anything. The €250 is spent at the moment you publish, which is also when the year of publishing starts. Nothing is a throwaway sandbox. What you build is your real event, so going live does not mean starting again.

If your site lets you paste HTML, yes. The widgets are plain script tags and a container div, with no framework or build step, so they work on WordPress, Squarespace, Webflow, Drupal, Wix, a static site or a hand-built one. On locked-down platforms that block script tags, an embed via an HTML block or a custom code section usually still works.

No. Lineup is sold on its own at €250 per event, with no attendee app and no per-attendee charge. If you later decide you want the app, your speakers and sessions are already in the console and the app is populated from day one.

You upgrade the same event, at any time, and nothing gets rebuilt. A Lineup event and a full event plan are the same record in the same console, differing only in whether the attendee app is switched on, so upgrading re-stamps the plan rather than creating a second event. Your speakers stay in their pipeline stages, the deliverables you chased stay chased, the sessions stay laid out as you left them on the board, and your sponsors keep their tiers, which is why the app opens fully populated on day one. The widgets on your own website are untouched and keep running on the same embed code. There is no window you have to decide inside, and moving up cannot remove anything the event already has. The €250 you have already paid counts toward the event plan, so you settle the difference rather than paying for the same event twice.

You edit in the console and hit publish. The published data is a snapshot, so nothing changes on your live site until you choose to publish, which means a half-finished programme never leaks out. When you do publish, the change appears on your website straight away.

Yes. Set your brand colour with the data-theme-color attribute and the widgets adopt it throughout, and they sit inside your existing page layout rather than in an iframe. The widgets use their own typeface, chosen to stay legible when a programme gets dense, though you can point them at your site font by overriding the –ev-font-primary CSS variable on the container. Layout options like card style and sponsors per row are attributes rather than custom code.

Yes. Enable Override on Website on the speaker’s profile and enter a separate website bio. The public widgets then use that version while the standard biography stays untouched, which is useful when the website wants something more marketing-oriented.

That is normal and we work with it. Speakers, sessions and sponsors import by CSV or through the REST API, and we can pull from an external JSON feed on a schedule. If your data sits in a long-established system with its own quirks, we build a custom importer so your team keeps working where they always have.

Yes. Every publish generates a public JSON endpoint, the Data Source URL, which your developers can consume directly to build their own components. The widgets are the shortcut, not the only option.

One event, publishable for a year from the day it goes live. If you run a series or a recurring programme, get in touch and we will price the set rather than charging you per instance.

Put Your Programme Online This Week

Tell me about your event and I'll send you a quote, usually within one business day. Or start building in the console now and pay nothing until you publish.

Book a Guided Demo

A personal walkthrough of Event Vault, shaped around your event's type, size, and goals.

[email protected] +31-0612160351
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Build Your Event Free

Create your real event in the console, load your programme and explore the whole platform. You only pay when you take it live.

  • Instant access, no credit card required
  • Your real event, not a throwaway sandbox
  • Configure your own sessions, speakers, and branding
  • Nothing to pay until you go live
Open the Console

Try the Demo Event in the App

Open our ready-made demo event in the app and experience Event Vault exactly as your attendees do.

  • Free download, quick sign-up
  • The real attendee app, live
  • Browse the schedule, Q&A, and networking
  • On iOS and Android
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