Every Feature You Need for a World-Class Event
From interactive schedules and live polling to networking, gamification, and a full management console, Event Vault gives organizers and attendees everything they need.
Everything Your Event Needs, in One Platform
From the attendee app to ticketing and the management console, swipe through the highlights to see the full picture at a glance.
Attendee Experience
Interactive Schedule & Smart Capacity Management
Give attendees full clarity and control over their day. Browse the complete programme by day, track, or time, and bookmark sessions to build a personalized agenda automatically.
- Browse sessions by day, track, or time slot
- Bookmark sessions to auto-generate a personal agenda
- Capacity limits auto-lock full sessions, no overcrowding
- Session details including speakers, room, and description
Real-Time Engagement
Live Q&A, Polling & Session Feedback
Transform passive listeners into active participants. Run live Q&A and instant polls directly during presentations, then collect detailed per-session ratings immediately after each session ends.
- Live Q&A and audience polling during presentations
- Granular session and speaker ratings collected post-session
- Restrict voting to verified attendees or specific groups
- Real-time results visible to organizers and presenters
Attendee Networking
Smart Profiles, 1-on-1 Meetings & Digital Business Cards
Let attendees signal exactly what they're looking for. Discoverable profiles with networking goals, effortless 1-on-1 meeting booking, and instant contact sharing via QR code.
- Customizable profiles with LinkedIn and networking intent
- Book 1-on-1 meetings directly within the app
- Meetings blend seamlessly into the personal agenda
- Scan badges to exchange digital business cards instantly
- Exhibitors can export lead lists to CSV for CRM follow-up
Community & Communication
Social Feed, In-App Chat & Push Notifications
Build a private social network exclusively for your event. Attendees share moments, react to posts, and chat directly, while organizers pin announcements and deliver push alerts in real time.
- Social wall with photo sharing, likes, and reactions
- Organizers can pin announcements to the top of the feed
- Private 1:1 chat between attendees, speakers, and exhibitors
- Dedicated 'Ask the Organizer' support channel
- Push notifications with deep links to sessions or content
Gamification
QR Scavenger Hunts & Leaderboards
Turn passive attendance into an active adventure. Attendees score points by scanning QR markers hidden around the venue, answering trivia, and visiting sponsor booths, all tracked on a live leaderboard.
- QR markers hidden throughout the venue for attendees to find
- Attach trivia questions to markers for bonus points
- Strategically place markers to drive traffic to key areas
- Incentivize sponsor booth visits with high-value markers
- Live leaderboard keeps competition visible and exciting
Venue Navigation
Dynamic Multi-Level Maps
Ensure attendees never feel lost, no matter how complex the venue. Upload multiple floor plans, enable smart filtering by area or exhibitor, and link every session directly to its room on the map.
- Upload separate floor plans per level or venue section
- Filter map to show exhibitor booths, stages, or amenities
- One-tap navigation from any session to its room on the map
- Google Maps integration for directions to off-site locations
Ticketing & Sales
Sell Tickets, Add-ons & Registrations
Turn your event into a storefront. Sell tickets and add-ons through a branded registration form you can embed on your own site, take payments straight into your own Stripe account, and manage every order, refund, and payout from the console. There are no additional Event Vault fees on sales, just your payment processor's standard rates.
- Tickets and add-ons with promotion and discount codes
- Branded registration form, embeddable on your own website
- Payments flow directly into your own Stripe account
- No extra platform fees beyond standard payment processing
- Automated e-tickets, order tracking, and refund management
- Completely optional: import guests via CSV or API instead
More App Features
Everything attendees and exhibitors need, all in one place.
Ticket Validation & Anti-Fraud
Validate tickets directly in-app, no extra hardware needed. Supports multi-ticket users, prevents re-entry, and tracks real-time capacity at each entry point.
Theming & White-Label
Align the app perfectly with your event brand. Customize 10 distinct theme colors, tailor the navigation menu, and toggle features on or off to keep the experience clean and focused.
Sponsor Hub & Lead Retrieval
Rotating banners, a dedicated sponsor hub, and rich profile pages with videos and brochures. Exhibitors scan badges to capture leads and export to CSV instantly.
Push Notifications & Deep Links
Deliver real-time alerts for room changes, keynotes, and critical updates. Embed direct links within notifications to guide attendees to sessions or documents.
In-App Chat & Support Channel
Private 1:1 messaging between any attendees, speakers, or exhibitors. Includes a dedicated ‘Ask the Organizer’ channel for instant attendee support.
Session & Speaker Feedback
Collect targeted ratings for every session and speaker immediately after they conclude. Use insights to refine content strategy and improve future events.
Branded Welcome Screen
Greet attendees with a custom welcome screen and event home, complete with your branding, key info, and quick links, so they know exactly where to start the moment they open the app.
Speaker Profiles & Directory
Showcase every speaker with rich profiles, photos, bios, and social links, all linked directly to the sessions they present.
Web Guest Portal
Attendees can access their tickets and digital badge from any browser, no app download required. Ideal for fast check-in and last-minute guests.
Powerful Management Console
Full control over every aspect of your event, from a single, intuitive dashboard.
Analytics & Insights
Track attendance, session popularity, and app interactions in real time. Export all reports to CSV for integration with your BI tools and CRM systems.
Drag-and-Drop Schedule Planner
Build your programme on a visual board: arrange sessions across tracks and time, drag to reschedule, and resize blocks to adjust durations with snapping. Changes stage until you save, and overlapping speaker double-bookings are flagged automatically.
Branded Email Invitations
Send fully branded invitations and reminders directly from the console. Real-time delivery logs and bounce tracking ensure every attendee is reached.
Badge Generation & Printing
Design and print professional badges on any standard printer. Badges are pre-linked to ticketing and networking systems, QR codes remain valid even after data changes.
Integrated Ticket Sales
Sell tickets and add-ons through an embedded, branded registration form. Direct Stripe Connect payments, promotion & discount codes, simple per-ticket tax, automated E-Tickets, and seamless refund management. No extra fees beyond payment processing, and it stays completely optional.
Web Publishing & Embeddable Widgets
Embed your live schedule, speaker list, or sponsor section directly into your website. Any console update reflects instantly, no double-entry, no stale PDFs.
Data Import & API Integration
Bulk-import guests via CSV or connect your registration system via our real-time API. Prefer a hands-off approach? I handle the full data migration for you.
Guest & Role Management
Manage every attendee, speaker, and exhibitor from one place. Assign roles, manage ticket types, and handle last-minute guest list changes with ease.
Custom Forms & Visa Requests
Collect specialized attendee information during checkout, track mandatory visa requirements, and instantly export dedicated request reports.
Multi-Event Architecture
Organize your entire portfolio under one roof. Manage multiple isolated events or clients from a centralized dashboard with strict access controls.
Financial Reporting & Payouts
Track revenue, refunds, and Stripe fees in a live financial report, monitor your balance, and manage payouts straight to your bank, all from the console.
Ready to See It in Action?
Choose a guided walkthrough with me or spin up your own demo event instantly.
Schedule a Personalized Demo
Let me walk you through Event Vault tailored to your specific event type and needs.
Get in TouchCreate Your Own Demo Event
Jump straight in with a ready-to-use demo event and explore every feature at your own pace, as both organizer and attendee.
- Instant access, no credit card required
- Explore all core app and console features
- Add your own sessions, speakers, and attendees
- No time limit, take as long as you need
- Limited-capacity demo event for fair use