auto_awesome Complete Event Technology

Every Feature You Need for a World-Class Event

From interactive schedules and live polling to networking, gamification, and a full management console, Event Vault gives organizers and attendees everything they need.

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Every Feature You Need for a World-Class Event
Interactive Schedule & Smart Capacity Management

Attendee Experience

Interactive Schedule & Smart Capacity Management

Give attendees full clarity and control over their day. Browse the complete programme by day, track, or time, and bookmark sessions to build a personalized agenda automatically.

  • check_circle Browse sessions by day, track, or time slot
  • check_circle Bookmark sessions to auto-generate a personal agenda
  • check_circle Capacity limits auto-lock full sessions, no overcrowding
  • check_circle Session details including speakers, room, and description
Live Q&A, Polling & Session Feedback

Real-Time Engagement

Live Q&A, Polling & Session Feedback

Transform passive listeners into active participants. Run live Q&A and instant polls directly during presentations, then collect detailed per-session ratings immediately after each session ends.

  • check_circle Live Q&A and audience polling during presentations
  • check_circle Granular session and speaker ratings collected post-session
  • check_circle Restrict voting to verified attendees or specific groups
  • check_circle Real-time results visible to organizers and presenters
Smart Profiles, 1-on-1 Meetings & Digital Business Cards

Attendee Networking

Smart Profiles, 1-on-1 Meetings & Digital Business Cards

Let attendees signal exactly what they're looking for. Discoverable profiles with networking goals, effortless 1-on-1 meeting booking, and instant contact sharing via QR code.

  • check_circle Customizable profiles with LinkedIn and networking intent
  • check_circle Book 1-on-1 meetings directly within the app
  • check_circle Meetings blend seamlessly into the personal agenda
  • check_circle Scan badges to exchange digital business cards instantly
  • check_circle Exhibitors can export lead lists to CSV for CRM follow-up
Social Feed, In-App Chat & Push Notifications

Community & Communication

Social Feed, In-App Chat & Push Notifications

Build a private social network exclusively for your event. Attendees share moments, react to posts, and chat directly, while organizers pin announcements and deliver push alerts in real time.

  • check_circle Social wall with photo sharing, likes, and reactions
  • check_circle Organizers can pin announcements to the top of the feed
  • check_circle Private 1:1 chat between attendees, speakers, and exhibitors
  • check_circle Dedicated 'Ask the Organizer' support channel
  • check_circle Push notifications with deep links to sessions or content
QR Scavenger Hunts & Leaderboards

Gamification

QR Scavenger Hunts & Leaderboards

Turn passive attendance into an active adventure. Attendees score points by scanning QR markers hidden around the venue, answering trivia, and visiting sponsor booths, all tracked on a live leaderboard.

  • check_circle QR markers hidden throughout the venue for attendees to find
  • check_circle Attach trivia questions to markers for bonus points
  • check_circle Strategically place markers to drive traffic to key areas
  • check_circle Incentivize sponsor booth visits with high-value markers
  • check_circle Live leaderboard keeps competition visible and exciting
Dynamic Multi-Level Maps

Venue Navigation

Dynamic Multi-Level Maps

Ensure attendees never feel lost, no matter how complex the venue. Upload multiple floor plans, enable smart filtering by area or exhibitor, and link every session directly to its room on the map.

  • check_circle Upload separate floor plans per level or venue section
  • check_circle Filter map to show exhibitor booths, stages, or amenities
  • check_circle One-tap navigation from any session to its room on the map
  • check_circle Google Maps integration for directions to off-site locations

More App Features

Everything attendees and exhibitors need, all in one place.

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Ticket Validation & Anti-Fraud

Validate tickets directly in-app, no extra hardware needed. Supports multi-ticket users, prevents re-entry, and tracks real-time capacity at each entry point.

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Theming & White-Label

Align the app perfectly with your event brand. Customize 10 distinct theme colors and toggle features on or off to keep the experience clean and focused.

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Sponsor Hub & Lead Retrieval

Rotating banners, a dedicated sponsor hub, and rich profile pages with videos and brochures. Exhibitors scan badges to capture leads and export to CSV instantly.

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Push Notifications & Deep Links

Deliver real-time alerts for room changes, keynotes, and critical updates. Embed direct links within notifications to guide attendees to sessions or documents.

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In-App Chat & Support Channel

Private 1:1 messaging between any attendees, speakers, or exhibitors. Includes a dedicated ‘Ask the Organizer’ channel for instant attendee support.

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Session & Speaker Feedback

Collect targeted ratings for every session and speaker immediately after they conclude. Use insights to refine content strategy and improve future events.

Powerful Management Console

Full control over every aspect of your event, from a single, intuitive dashboard.

analytics

Analytics & Insights

Track attendance, session popularity, and app interactions in real time. Export all reports to CSV for integration with your BI tools and CRM systems.

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Branded Email Invitations

Send fully branded invitations and reminders directly from the console. Real-time delivery logs and bounce tracking ensure every attendee is reached.

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Badge Generation & Printing

Design and print professional badges on any standard printer. Badges are pre-linked to ticketing and networking systems, QR codes remain valid even after data changes.

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Web Publishing & Embeddable Widgets

Embed your live schedule, speaker list, or sponsor section directly into your website. Any console update reflects instantly, no double-entry, no stale PDFs.

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Data Import & API Integration

Bulk-import guests via CSV or connect your registration system via our real-time API. Prefer a hands-off approach? Our team handles the full data migration for you.

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Guest & Role Management

Manage every attendee, speaker, and exhibitor from one place. Assign roles, manage ticket types, and handle last-minute guest list changes with ease.

Ready to See It in Action?

Choose a guided walkthrough with our team or set up your own demo event instantly.

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Schedule a Personalized Demo

Let our team walk you through Event Vault tailored to your specific event type and needs.

email [email protected] call +31 612160351
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Create Your Own Demo Event

Jump straight in, set up a fully configured demo event and explore every feature at your own pace.

  • check_circle Instant access, no credit card required
  • check_circle Full feature access with your own sample event
  • check_circle 14-day trial period to explore at your own pace
  • check_circle Hands-on with the real management console
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