Everything That Comes With It
Interactive schedules, live polling, networking, gamification, ticketing and a full management console. Every feature is on every event plan, so nothing below is an upsell.
From the attendee app to ticketing and the management console, swipe through the highlights to see the full picture at a glance.
Attendee Experience
Interactive Schedule & Smart Capacity Management
The full programme, browsable by day, track or time slot. Anything an attendee bookmarks drops into a personal agenda automatically, so they arrive each morning knowing where they need to be.
- Browse sessions by day, track, or time slot
- Bookmark sessions to auto-generate a personal agenda
- Capacity limits auto-lock full sessions, no overcrowding
- Session details including speakers, room, and description
Real-Time Engagement
Live Q&A, Polling & Session Feedback
Live Q&A and instant polls run during the presentation itself, and per-session ratings go out the moment a session ends, while the room still remembers it.
- Live Q&A and audience polling during presentations
- Granular session and speaker ratings collected post-session
- Restrict voting to verified attendees or specific groups
- Real-time results visible to organisers and presenters
Attendee Networking
Smart Profiles, 1-on-1 Meetings & Digital Business Cards
Profiles carry what someone came to the event to find, whether that is a supplier, a co-author or a new job. Meetings book into a slot that is free in both agendas, and contact details move by scanning a QR code.
- Customisable profiles with LinkedIn and networking intent
- Book 1-on-1 meetings directly within the app
- Booked meetings appear in the personal agenda alongside sessions
- Scan badges to exchange digital business cards instantly
- Exhibitors can export lead lists to CSV for CRM follow-up
Community & Communication
Social Feed, In-App Chat & Push Notifications
A feed only your attendees can see. They post photos, react and message each other; you pin the announcements that matter to the top of it.
- Social wall with photo sharing, likes, and reactions
- Organisers can pin announcements to the top of the feed
- Private 1:1 chat between attendees, speakers, and exhibitors
- Dedicated 'Ask the Organizer' support channel
- Push notifications with deep links to sessions or content
Gamification
QR Scavenger Hunts & Leaderboards
Hide QR markers around the venue and attendees earn points for finding them, with trivia questions attached for bonus rounds and a leaderboard that updates live. Put the high-value markers at the far end of the exhibition hall and the footfall follows.
- QR markers hidden throughout the venue for attendees to find
- Attach trivia questions to markers for bonus points
- Strategically place markers to drive traffic to key areas
- Incentivize sponsor booth visits with high-value markers
- Live leaderboard keeps competition visible and exciting
Venue Navigation
Dynamic Multi-Level Maps
Upload a floor plan for each level, filter it down to booths, stages or amenities, and link every session to the room it happens in. Off-site venues hand off to Google Maps for directions.
- Upload separate floor plans per level or venue section
- Filter map to show exhibitor booths, stages, or amenities
- One-tap navigation from any session to its room on the map
- Google Maps integration for directions to off-site locations
Ticketing & Sales
Sell Tickets, Add-ons & Registrations
Sell tickets and add-ons through a branded registration form embedded on your own site. Payments land straight in your own Stripe account, and orders, refunds and payouts are handled in the console. Event Vault adds no fee of its own — you pay your payment processor's standard rate and nothing else.
- Tickets and add-ons with promotion and discount codes
- Branded registration form, embeddable on your own website
- Payments flow directly into your own Stripe account
- No extra platform fees beyond standard payment processing
- Automated e-tickets, order tracking, and refund management
- Completely optional: import guests via CSV or API instead
Also Available On Its Own
Web Programme: Run Your Speakers, Plan Your Sessions, Publish the Result
Your schedule, speakers and sponsors don't have to live only in the app. Manage everything once in the console and embed it straight into the website you already have, themed to your brand colours, with a printable full-programme layout for delegates who still want paper. No double entry, no stale PDFs, no waiting on your web team for every last-minute room change.
And it works as a product in its own right. The standalone Web Programme plan from €250 per event carries the whole planning workflow with it, the invited-to-attended speaker pipeline, deliverables chasing, the drag-and-drop session board with conflict warnings, and travel and hospitality, alongside the widgets, with no attendee app and no per-attendee charge. Build it for free and pay when you publish. See it running on a real event, then upgrade to a full event app whenever it makes sense.
- Speaker lifecycle, deliverables and travel logistics
- Drag-and-drop planning board with conflict warnings
- Embeddable schedule, speaker and sponsor widgets
- Printable full-programme layout, themed to your brand
- Available on its own as the Web Programme, from €250
More App Features
Everything attendees and exhibitors need.
Ticket Validation & Anti-Fraud
Scan and validate tickets in the app itself, with no extra hardware to hire. It handles guests holding several tickets, blocks re-entry attempts, and keeps a live count at each door.
Theming & White-Label
Ten theme colours, a navigation menu you arrange yourself, and any feature you would rather not offer switched off so the app stays uncluttered.
Sponsor Hub & Lead Retrieval
Rotating banners, a sponsor hub, and profile pages carrying video and brochures. Exhibitors scan badges to capture leads and export them to CSV.
Push Notifications & Deep Links
Alerts for room changes, keynote reminders and anything urgent, each one able to deep-link straight to the session or document it refers to.
In-App Chat & Support Channel
Private 1:1 messaging between attendees, speakers and exhibitors, plus a dedicated ‘Ask the Organizer’ channel that routes to your team.
Session & Speaker Feedback
Ratings for each session and speaker, collected the moment it ends while people still have an opinion worth having.
Branded Welcome Screen
A welcome screen and event home carrying your branding, the practical details people ask about first, and quick links onward. Nobody opens the app wondering what to do with it.
Speaker Profiles & Directory
Every speaker with a photo, bio and social links, cross-linked to the sessions they present.
Web Guest Portal
Tickets and digital badges open in any browser with no download, which covers your walk-ups and the handful of delegates who will not install anything.
The Management Console
Where you actually run the event.
Analytics & Insights
Track attendance, session popularity, and app interactions in real time. Export all reports to CSV for integration with your BI tools and CRM systems.
Drag-and-Drop Schedule Planner
Build your programme on a visual board: arrange sessions across tracks and time, drag to reschedule, and resize blocks to adjust durations with snapping. Changes stage until you save, and overlapping speaker double-bookings are flagged automatically.
Speaker Lifecycle & Deliverables
Track every speaker through an eight-stage pipeline, from Invited to Attended, with live counts per stage and private internal notes. A deliverables checklist shows who still owes you a headshot, bio, slide deck, AV rider or recording consent, filterable by Have or Missing. Invited and declined speakers stay hidden from your app and website automatically, so nothing half-agreed leaks out.
Speaker Travel & Hospitality
Visa and travel documents, flights, transfers, hotels, dietary and accessibility needs, fees and key contacts, all held against the speaker they belong to and visible only to your team.
Branded Email Invitations
Send fully branded invitations and reminders directly from the console. Real-time delivery logs and bounce tracking ensure every attendee is reached.
Badge Generation & Printing
Design and print professional badges on any standard printer. Badges are pre-linked to ticketing and networking systems, QR codes remain valid even after data changes.
Integrated Ticket Sales
Sell tickets and add-ons through an embedded, branded registration form. Direct Stripe Connect payments, promotion & discount codes, simple per-ticket tax, automated e-tickets, and refund handling. No extra fees beyond payment processing, and it stays completely optional.
Web Programme & Embeddable Widgets
Embed your schedule, speaker list, or sponsor section directly into your website. Edit in the console, hit publish, and the change is live on your site straight away. No double-entry, no stale PDFs, no waiting on your web team.
Data Import & API Integration
Bulk-import guests via CSV or connect your registration system via our real-time API. Prefer a hands-off approach? I handle the full data migration for you.
AI Assistant Integration
Point an AI assistant at your event with a scoped, time-limited API key and a ready-to-paste prompt, then let it do the busy work. Useful for fleshing out session tags, polishing speaker bios, or tidying content in bulk without writing any code yourself.
Guest & Role Management
Manage every attendee, speaker, and exhibitor from one place. Assign roles, manage ticket types, and handle last-minute guest list changes with ease.
Custom Forms & Visa Requests
Collect specialized attendee information during checkout, track mandatory visa requirements, and instantly export dedicated request reports.
Multi-Event Architecture
Organise your entire portfolio under one roof. Manage multiple isolated events or clients from a centralized dashboard with strict access controls.
Financial Reporting & Payouts
Revenue, refunds and Stripe fees in a live financial report, with your balance and payouts to your own bank managed from the same screen.
Ready to See It in Action?
Choose a guided walkthrough with me, or start building your event in the console straight away.
Book a Guided Demo
A personal walkthrough of Event Vault, shaped around your event's type, size, and goals.
Book a WalkthroughBuild Your Event Free
Create your real event in the console, load your programme and explore the whole platform. You only pay when you take it live.
- Instant access, no credit card required
- Your real event, not a throwaway sandbox
- Configure your own sessions, speakers, and branding
- Nothing to pay until you go live
Try the Demo Event in the App
Open our ready-made demo event in the app and experience Event Vault exactly as your attendees do.
- Free download, quick sign-up
- The real attendee app, live
- Browse the schedule, Q&A, and networking
- On iOS and Android