Managing Event Speakers

Speakers bring your event to life. Event Vault makes it easy to build a rich speaker directory with detailed profiles, social links, and session assignments — all visible to attendees in the companion app.

Accessing the Speakers Section

1. Log in to the Management Console.
2. Select your event, then choose Speakers from the navigation menu.

Adding a New Speaker

1. Click the CREATE SPEAKER button at the bottom of the Speakers page.
2. Enter the speaker’s details:
   • Name: Full name of the speaker (required).
   • Role/Title: The speaker’s job title or role (e.g., “CEO”, “Lead Engineer”) — optional.
   • Company/Affiliation: The organization the speaker represents — optional.
   • Account Email: The speaker’s email address. Required for Q&A moderation — speakers use this email to log in to the companion app and moderate questions for their assigned sessions.
   • Biography: Rich text biography supporting formatting. Displayed on the speaker’s profile in the app.
   • Image: Upload a profile photo. Use a high-resolution, professional headshot for best results.
   • Social Links: Add LinkedIn, Twitter/X, or personal website URLs. These are displayed on the speaker’s profile card in the app and allow attendees to connect directly.
   • Tier/Ranking: Assign a speaker tier to feature keynote or headline speakers more prominently in the speakers section.
3. Click Save to add the speaker to your event.

Editing or Removing Speakers

• To edit a speaker, click the Edit icon next to their name, update the details, and save.
• To remove a speaker, click the Delete icon next to their name.

Importing Speakers in Bulk

You can quickly add or update multiple speakers at once by importing a CSV file. This is the recommended method for large events or when migrating data from another system.

1. Prepare your speaker data in a CSV file using the Sample CSV as a template.
2. Ensure your CSV file is formatted exactly as shown, with the first row containing the headers in the correct order. Data rows can be empty except for required fields.
3. In the Speakers section of the Management Console, click the IMPORT SPEAKERS button.
4. Choose your CSV file and click Upload to import your speakers.

Speaker Data Format