Badge Generation System

Event Vault includes a powerful badge generation system that lets you design fully customizable, print-ready badges for your event attendees. Badges are automatically linked to your guest data and can be generated as a PDF for printing.

Key Features

• Customizable Design: Design badges to match your event branding, including logos, colors, attendee names, QR codes, and more.
• Integrated with Ticketing & Guest Systems: Badges are automatically linked to Event Vault’s ticketing, V Card, and guest management systems for seamless compatibility.
• Automatic Updates: If a guest’s data (such as email) changes, their badge is automatically updated to reflect the new information — no manual intervention required.
• Free for All Events: Badge generation is included at no extra cost for all Event Vault customers.

Setting Up Your Badge Layout

In the Badge Generation section, configure the physical layout of your badge sheet:

• Orientation: Choose Horizontal or Vertical badge orientation.
• Page Size: Set the physical page dimensions (width x height in mm) to match your print paper.
• Margins: Configure top, bottom, left, and right page margins independently.
• Badge Spacing: Set the horizontal and vertical spacing between badges on the page.
• Print Mode: Choose from:
  • Single-Sided — standard one-sided badge.
  • Double-Sided — prints a front and back for each badge (requires printer support).
  • Folded Horizontal — folds horizontally, creating a tent-card style badge.
  • Folded Vertical — folds vertically for a standing card.

Designing Your Badge

Upload a background image (logo, pattern, or full bleed design) for the front — and for the back if using double-sided or folded mode.

Add elements to your badge. Each element can be:

• Text field — displays guest data (name, company, role, email) or static text.
• QR Code — generates a unique QR code per attendee linked to their guest ID, used for check-in and networking.

For each element, configure:

• Font family — Roboto, Helvetica, Times, or Courier
• Font size and Text color
• Bold toggle and Text alignment (left, center, right)
• Vertical spacing and Column position
• Stripe location — add a color stripe on the top, left, right, or bottom edge of the badge

Previewing & Printing

1. Click Preview to generate a single-badge PDF and check your design before committing.
2. Select the guests to include — all guests or a filtered subset.
3. Click Generate to create a full print-ready PDF with all selected badges laid out on pages.
4. Download the PDF and send it to your printer.

Tips

• Include a QR code on every badge for fast check-in at the door.
• Add V Card links to make it easy for attendees to exchange contact information.
• Match badge colors and branding to your event theme for a professional look.
• Use high-resolution background images — low-resolution images will appear blurry in print.